Appointment Scheduling with Google Calendar

What is appointment scheduling?

Appointment scheduling allows you to manage your availability and let others schedule unlimited appointments on your calendar directly within Google Calendar via a personal booking page. You can view these booked appointments alongside your schedule in Google Calendar.

How to use appointment scheduling:

Create a new appointment schedule and entering appointment details 

1. On a computer, open Google Calendar.
2. At the top left, click Create +.
3. Select Appointment schedule.
4. Enter a title that will be visible to anyone who has the link to your booking page.
5. Set appointment duration. The default is 1 hour.
6. Set your general availability (date, time, etc.).
   • You can set up a one-time appointment availability or a recurring schedule that repeats weekly.
7. Choose settings for your appointment availability, such as your scheduling window or days when you won’t be available. Learn about customizing your availability.
8. Change which calendar hosts the appointment schedule, if necessary. 
9. Add co-hosts if necessary. You can add up to 20 co-hosts within the same organization. 
10. Click Next.

Set up your booking page 

1. Review your bookable appointment schedule information. 
2. Select a location:
3. Add a description that explains your service that will show on your booking page and in confirmation emails.
4. Customize the booking form people fill out when they sign up for an appointment. By default, attendees must provide their first and last name and email address.
   • To add more fields:
     • Click Add an item.
     • Select Phone number or Custom item.
     • Select if the field is Required or Optional.
5. Set up confirmation emails and reminders for your emails.
6. Click Save.

Share your booking page

1. On your Calendar grid, click the appointment schedule.
2. Next to the blue “Open booking page” button, click Share.
3. Get a shareable link or website embed information.  
   • To share via link: select a single booking page from the link options > choose which booking page if you have multiple > click Copy link > click Done

All booked appointments will appear on your calendar and you will receive a calendar invite per email.

Viewing your page 

There is the option to hide or show Appointment schedules within your Google Calendar. Click on the drop-down menu that controls if you are viewing the day, week, or month (top right). Simply select or deselect the option “Show appointment schedules” to show or hide your appointments. 

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Note: This article was modified from Appointment scheduling with Google Calendar 
and Create an appointment schedule and revised with additional content.