As we begin the new school year, reviewing our data retention policies is crucial to ensure proper university data management. This overview – for faculty, specifically – covers the primary systems faculty use, but please refer to the university’s data services overview for complete information.

Storage limits

Blackboard

Storage Limit	2 GB per course shell
Retention Period	3 years
Key Policies	As faculty approach the storage cap, they’ll receive a notice. Large media files should be moved to Panopto. If faculty hit the storage cap and can’t delete anything, they should contact edtech@fordham.edu.
Resources	Managing your Blackboard content How to archive or export your courses FAQ on deleting old Blackboard courses

Google Workspace and Gmail

Storage Limit	40 GB for faculty and staff
Retention Period	Gmail:	Email sent or received via Fordham’s Gmail servers is retained for a period of eight years. Any messages that are over eight years old will be automatically deleted. Email Retention Policy
	Workspace:	N/A
Key Policies	Email Retention Policy
Resources	Google Storage Quotas

Microsoft One Drive

Storage Limit	50 GB (includes virtual desktop storage)
Retention Period	N/A
Resources	Microsoft One Drive Overview

Panopto

Storage Limit	Storage on Panopto is limited by time, as opposed to space.
Retention Period	Standard videos: If no one accesses the video, it remains available for 20 months After that, it remains in an archive for 10 months If the owner does not restore it, it is deleted Zoom meeting recordings: If no one accesses the video, it remains available for 24 months After that, it remains in a recycle bin for 3 months If the owner does not restore it, it is deleted
Key Policy	Accessing content (by anyone) resets the retention clock
Resources	Panopto Overview