3 Secrets for Using Gmail that You Should Know

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Are you making the most of Gmail’s customization options? Gmail, which is provided for free for all Fordham students and active employees, has a variety of personalization settings and features that can save you time and reduce mistakes. Here are three Gmail services that will turn you into an emailing expert. 

Unsend Emails

Ever hit “send email” and immediately wish you could undo? Maybe you forgot an attachment, misspelt a word, or even sent it to the wrong person! Luckily,  Gmail allows users to create up to a 30-second window after sending in which you can undo send and make any necessary edits. 

  • From your Gmail inbox, select the small gear icon in the top right to access settings, then click “see all settings.”
  • In general settings, navigate to “undo send.”
  • Increase the “send cancellation period” up to 30 seconds. 
  • When done, scroll to the bottom of the page and select “save changes.”
  • Next time you send an email, an “undo” button will pop up in the bottom left corner.

Schedule Send Emails

Did you know you can schedule emails to be sent at a later date and time? I like to use this feature when I’m emailing people late at night and want them to receive it the next day during normal work hours. 

  • After composing an email, click the small down arrow on the right of the blue “send” button and select “schedule send.”
  • On the pop-up box, pick your desired date and time. 
  • Select the blue “schedule send” button.
  • You can view all your scheduled emails in the “scheduled” folder in the left panel in your inbox.

Add a Professional Touch with Custom Signatures

Adding a signature to the end of your email is a great way for students to appear more professional. 

A personalized signature can include information like your name, school, graduation year, majors of study, relevant job title(s), email address, and phone number. Also consider adding hyperlinks to professional websites, portfolios, blogs, and social media pages. One thing you shouldn’t do is include your Fordham AccessIT ID or any other personally identifiable information.

Keep your signature short, but choose the most relevant details that express who you are, what you do, and how to contact you.:

  • From your Gmail inbox, select the small gear icon in the top right to access settings then click “see all settings.”
  • In general settings, scroll down to “signature” and select “create new.” 
  • Name the signature and add the text. You can create multiple signatures if necessary by continuing to click “create new.”
    • To automatically add signature to emails: set your new signature as the default for new emails and replies/forwards. Whenever you compose an email, your signature is automatically added. 
    • To manually add signatures to each email: when composing an email, select the small pen icon in the toolbar to input a signature or change the automatic default signature to a different one. This is a good option if you do not want your signature on every email, or if you have multiple signatures. 
  • When done creating a signature and adjusting default settings, scroll to the bottom of the page and select “save changes.”
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